Orbix AI Privacy Policy

Last Updated: January 3, 2025

1. Introduction

Welcome to Orbix AI (“we,” “us,” “our”). We value your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, https://orbixai.com, and/or use our AI services—including Drilio, Dennis, Pitch, Mimic, Q AI, Imagaory, Lexi, and other custom GPTs powered by the OpenAI platform.

By accessing or using our services, you agree to the collection and use of your information in accordance with this Privacy Policy. If you do not agree, please discontinue use of our website and/or services.

2. Website Hosting: Squarespace

Our main website, https://orbixai.com, is hosted on Squarespace. Squarespace may collect certain information automatically to operate and secure the website, such as:

  • IP Address

  • Browser Type and Version

  • Device Information

  • Site Usage Data (e.g., pages visited, time spent)

We typically view this information in aggregated form (e.g., analytics dashboards) without linking it to specific identities. For more details on how Squarespace processes data, please refer to Squarespace’s Privacy Policy.

3. AI Services: OpenAI Platform

We offer custom GPT services (e.g., Drilio, Pitch, Mimic, Q AI, Imagaory, Lexi, Dennis) via the OpenAI platform.

Data Collection by OpenAI

When you click a link from our site to interact with these GPTs, you are redirected to OpenAI’s platform. Any prompts, text, or other data you enter (including uploaded files or images) are collected and processed directly by OpenAI.

OpenAI’s Privacy Policy

Because OpenAI hosts and processes all GPT-related data, their privacy practices apply. Please review OpenAI’s Privacy Policy to understand how your GPT conversations or inputs are handled.

No Direct Storage by Orbix AI

We do not control or store conversation data you provide to OpenAI. For questions about GPT data handling, you may contact privacy@openai.com.

4. Google Workspace API Use (Dennis GPT)

Our Dennis GPT integrates with Google Workspace APIs (e.g., Gmail and Calendar) to enhance productivity and automate tasks such as email drafting and event scheduling.

  1. Data Usage

    • Data accessed via Gmail and Calendar (subject lines, email content, calendar event details, etc.) is used exclusively to perform user-requested actions—like scheduling an event or drafting a reply email.

    • We do not store or cache this data permanently. All data is processed in real time and discarded once the requested task is complete.

  2. No AI/ML Model Training

    • We do not use any data obtained through Google Workspace APIs (such as Gmail or Calendar) to develop, train, or improve any generalized AI or machine learning models, including Orbix AI GPTs.

  3. User Control

    • You can revoke permissions for Dennis GPT to access your Gmail or Calendar at any time through Google Account Settings.

  4. Data Protection Mechanisms

    • Encryption: All data transmitted for Gmail/Calendar tasks is encrypted using TLS/SSL.

    • Access Controls: Only authorized systems and personnel can initiate these requests, following the principle of least privilege.

5. Newsletter Subscription: Beehiiv

We use Beehiiv to manage our newsletter sign-ups and email campaigns.

  • Data Collected: Name (optional) and email address when subscribing.

  • Usage: This data is used solely to send newsletters, updates, and promotions about Orbix AI.

  • Opt-Out: You can unsubscribe at any time via the “unsubscribe” link in our emails or by contacting orbixaiassist@gmail.com.

  • Beehiiv’s Policy: Please review Beehiiv’s Privacy Policy for details on how they process data.

6. Information We Collect

6.1 Personal Data

  • Name and Email Address: Provided when you sign up for our newsletter, fill out a contact form, or communicate with us.

  • Other User-Provided Data: Any information you voluntarily submit (e.g., inquiries via email).

6.2 Usage Data

  • Squarespace Analytics: Aggregated statistics about site visits, page views, and technical device information.

  • Cookies and Tracking: Squarespace may use cookies or similar technologies for site functionality and security. You can manage cookies in your browser settings.

7. How We Use Your Information

We use collected information to:

  1. Provide Services: Operate [orbixai.com], facilitate newsletter subscriptions, and power AI services.

  2. Enhance User Experience: Analyze user interaction with our site and services to improve content and functionality.

  3. Communicate with You: Send newsletters or respond to inquiries if you have subscribed or contacted us.

  4. Legal and Security Purposes: Comply with legal obligations, detect or prevent fraud, and safeguard our rights and user safety.

8. Disclosure of Your Information

We do not sell or rent your personal information. We may share information in the following ways:

  1. Service Providers

    • Squarespace (website hosting, analytics)

    • Beehiiv (newsletter distribution)

    • OpenAI (GPT services, processed directly by OpenAI)

    • Google Workspace APIs (Gmail, Calendar) used by Dennis GPT

  2. Legal Compliance

    • To comply with applicable laws, regulations, legal processes, or governmental requests.

  3. Business Transfers

    • In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction.

9. Your Rights and Choices

Depending on your location, you may have rights to:

  • Access or Request a Copy of your personal data.

  • Rectify or Update inaccurate data.

  • Delete or Restrict the processing of your data.

  • Object to certain processing where we rely on legitimate interests.

  • Withdraw Consent at any time for newsletter subscriptions or similar services.

Exercising Your Rights

  • Newsletter/Contact Data: To manage or delete your subscription data, unsubscribe using the link in our emails or email orbixaiassist@gmail.com.

  • GPT Data with OpenAI: Refer to OpenAI’s Privacy Policy or email privacy@openai.com (Orbix AI does not store GPT data).

We may require identity verification for certain requests and will respond within a reasonable timeframe, as required by law.

10. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or to comply with legal obligations. For example:

  • Newsletter Subscribers: We keep your email until you unsubscribe.

  • Google Workspace Data: Processed in real time and discarded after each requested task (e.g., email draft, calendar event creation).

11. Children’s Privacy

Our services are not directed toward individuals under 13 years of age (or other minimum ages specified by law). We do not knowingly collect personal information from children. If we learn that we have inadvertently gathered such information, we will promptly delete it.

12. International Data Transfers

Your information may be transferred to and processed on servers located outside your state or country, where data protection laws may differ from your own. By using our services, you consent to these transfers in accordance with this Privacy Policy and applicable laws.

13. No Use of Data for AI/ML Training

We do not use any data obtained through Google Workspace APIs—or user data submitted to OpenAI’s GPT services—for the purpose of training or improving generalized AI or machine learning models. This data is strictly used for user-requested tasks and is not retained beyond the immediate interaction.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal obligations. If we make significant modifications, we will notify you by updating the “Last Updated” date above and posting the revised policy on our website. Your continued use of our services after such changes indicates your acceptance of the updates.

15. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy or how we process your personal data, please contact us at: